8 Fleet Management Best Practices


Managing your fleet can be hard, but it shouldn’t always be. To be a successful fleet manager, there are a number of habits you must adopt. These fleet management best practices, when applied correctly, can set you up for success.

The greatest fleet managers take great advantage of the following effective best practices. Let’s dive in, shall we?

Have a Fleet Policy

Having rules in place that ensure safety and efficiency goes a long way to save you a lot of money.

Enforce and communicate your fleet policy

It’s not enough to have a fleet policy in place, you need to communicate it to all stakeholders and team members so it sticks. As a professional fleet manager, it’s your duty to ensure that your policies are understood – from the driver to the mechanic and beyond, everyone should be clear on the guidelines and policies.


Another fleet management best practice is training. Having good training is essential to ensure productivity, efficiency and safety in fleet operations. As with anything, change is constant and as new trends are introduced, it’s important you stay updated.

Rely on fleet technology

You will be amazed at the number of fleets who still don’t take advantage of technology. This makes it hard for fleet managers to collect data. Your fleet management information system should collect all relevant fleet data, which in turn, makes it easier for you to make the right decisions.

Set up an accurate database

As any professional fleet vehicle fleet management and they will tell you data how crucial data is to their success. Having a good database helps you track your fleet, analyze and provide reports to facilitate decision-making.

With a good database, you can maintain inventory, identify high-cost vehicles, monitor vehicle use, manage proper maintenance and develop reports for regulatory compliance.

Use proven financial practices

Owing and managing a fleet can be tedious. It’s imperative to understand what goes into owning and operating fleet management. When you want to put together your financial statements, include all costs such as supplies, fuel cost, overhead and labour. It’s also important to make all this information available to stakeholders and managers.

Understand regulations and industry standards

Understanding regulations and industry standards go a long way in securing your fleet management. Irrespective of the country, there are certain laws and regulations that govern fleets. Some of these laws and policies include fuel consumption, utilization, driver monitoring and licensing. It is worth mentioning that these policies are susceptible to change depending on what’s current. 

Celebrate your success

Gratitude goes a long way, even in fleet management. However, it is sometimes hard to celebrate small wins. Whether you simply updated your database or hit a new target, celebrate it and let people know. Celebrating your success keeps the positive momentum going for further success in the future.