5 Effective Ways To Reduce Risk With Fleet Management Software


Fleet Management Software (FMS) is an application that helps fleet managers organize, manage and track their fleet in real-time.

When it comes to managing a fleet, risks are bound to happen. Operating a fleet doesn’t come easy – from educating drivers, inspecting vehicles, keeping documents and maintaining a steady flow of communication.

Knowing all the risks involved is one thing. Figuring out ways to handle it is another thing. One thing you must keep in mind is that it is difficult to manage all these risks manually. But with technology, they can be well managed.

Below are 5 ways to reduce risk in your fleet:

Assess Driver Qualifications

The first is to assess the strength of your driver. How qualified are they? Your drivers play a key role in ensuring the safety of your fleet. They are the ones behind the steering wheel so it’s imperative you check-in to see if they are qualified for the job. You want to hire the best so it’s important you assess the knowledge, experience, and strength of the drivers.

Do they have what it takes to follow and apply instructions such as traffic laws? Can they relate well and complete jobs on time? Can you trust them to deliver a customer’s item? If they can’t, your company will be running at a risk.

Monitor Fuel Usage


How much fuel is your fleet consuming? Thanks to fleet management software, it’s easier to keep track of your fuel usage, vehicle location and fuel transaction data. The vehicle location data helps fleet managers locate a vehicle at any point in time. As a result, this ensures drivers are on the approved route and not wasting fuel.

Make Fleet Maintenance a Top Priority


Fleet maintenance is the process of keeping your vehicles working in good condition so that they are safe, reliable and long-lasting. Its primary goal is to decrease maintenance cost, increase efficiency and minimize risk. The good news is that modern onboard telematics systems can combine with automated scheduling assistants to inform maintenance personnel when vehicles are due for repairs.

Proper planning and scheduling of maintenance eliminate the risk of breakdown which can affect driver safety. It also ensures vehicles and equipment are ready when needed.

When vehicles are well inspected and maintained, it increases uptime, improves on-road safety and eliminates the risk of complex compliance issues.

Go Digital with your Documents

The world is going digital. Almost everyone owns a smartphone or some kind of digital device. The fleet industry is no exception as it’s also going through digital transformation. One of the ways to reduce risk is to move from a paper-based management system to one that is digitally optimized.

Fleets no longer have to depend on paper reports when signing shipping documents since it can be done through a mobile device. By using mobile devices, your team can process the paperwork effectively and seamlessly. This, in turn, results in a stronger overall customer experience while significantly reducing risk. 

Use On-Board Telematics to Monitor Driver Performance

Years ago, fleet managers had no visibility into what driver behavior was like on the road. Performance reviews usually came in the form of speeding tickets and late deliveries. 

However, things have changed. In the digital age, it’s much easier to monitor driver performance using onboard telematics systems. It helps provide insights into a driver’s habits such as speeding. Also, drivers can access these metrics and understand their driving patterns and their consequences.

Risks are bound to happen but the most important thing is figuring out a way to reduce them so it doesn’t affect productivity and customer satisfaction.