4 Important Grey Fleet Barriers And Their Solutions


Without barriers nothing can be made possible as real success lies in breaking barriers. Challenging the status quo can often be met with a great deal of resistance. Staff and managers may raise a number of reasons as to why it can’t be done in your organisation. Some of the more common barriers to grey fleet are listed below with solutions to overcome. 

Barrier 1: 

The thing with grey fleets is that they carry even greater risks to the organisation than their regular company fleet, largely because they are older, with less up-to-date safety features such as air bags, stability control and anti-lock braking.


It’s a good idea to ascertain the current size and makeup or potential size and make-up of the organisation’s grey fleet by doing an audit of your employees and volunteers and their vehicles.

The audit will generally comprise questions to determine: the number of vehicles, the model, insurance and registration details, driver license details, purposes that vehicles are being used for work related trips and importantly, the year they were made.

Barrier 2:

The task of managing the safety and legal requirements of grey fleet is usually not assigned to anyone.


Awareness has to be raised at a higher level for responsibility to be allocated. It’s all a matter of education and persistence. Keep on raising awareness of the duty of care and financial arguments to the key stakeholders in the business. It is up to senior management to assign responsibility for the grey fleet, but also to ensure that the person is properly resourced for this task

Barrier 3:

Staff resistance to changes and their reluctance to undergo regular checks.


Effective communication as to why it is necessary is essential. The bottom line should however be that staff that refuse to comply will not be allowed to use their car for business travel, and if they do, they may face disciplinary action.

Barrier 4:

Inability to get senior stakeholder to buy-in until a cost and saving quantification can be made. 


Obtain approval for initial work to measure the size and cost of the current grey fleet. This will assist you in estimating the potential savings achievable by implementing a more sustainable travel policy.